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FOREST LAKE ASSOCIATION BY-LAWS 

BY-LAW 

#1. The Forest Lake Association is a non-profit organization, and our Identification No. #04-28-795O6.
 
#2. That nominations and elections of officers, be carried out in November, the date or dates to be designated by the Executive Board, with a majority ruling by the Association. The installation of new officers to commence January 1st of said year. 

#3. That we establish a quorum of 10 members, and that a vote on a motion cannot be taken at a meeting without a quorum present, and that 50% plus (1) one, would carry a vote. 

#4. That retired officers transfer the savings passbook over to new officers elected, on the proper bank forms. 

#5. That all monies spent and for what use should be agreed upon by a quorum vote. 

#6. That the minutes of each meeting be recorded by the secretary and read and accepted by the quorum at the following meeting. 

#7. That on the savings passbook the required signatures be one (1) of three (3) officers, no countersignature needed.
 
#8. That the Association will not involve itself with any personal or town affair regarding personal property; 
UNLESS: 1. it affects the rights of public use. 
   2. it affects the quality of water in Forest Lake and its adjoining land area.
#9. That the by-laws and ammendments prior to August 11, 1985, not be in effect, and the present by-laws dated August 11,          1985 supercede then, null and void.
 
#10.	That the by-laws and ammendments be read and signed by new officers appointed and that they will abide by then.
 
#11. The by-laws established by the Forest Lake Association may be amended by a quorum vote and a second reading vote makes it final.
 
#12. That this Association would not be used for political purposes. 

#13. That should an active member pass away, the Association officers would spend an amount of money set each year by the membership for flowers, etc. 
#14. That all by-laws and amendments be presented before the membership for a second reading before it becomes final.
 
#15. That a membership dues be established by a quorum vote before the coming year. This membership shall be continuous until the member leaves; resigns, or fails to pay membership dues. All paid dues members in good standing is entitled to one vote, providing that the person be 18 years or older. Membership fee $3.00; November 1986.
 
#16. That the membership pay the Secretary a sum of money, which will be voted on the second meeting of the new year, for expenses. 

#17. That the Executive Board shall consist of the four officers; President, Vice President, Secretary, and Treasurer. It shall have the power to act for the Association in emergency situations where the policy cannot be set by the membership.
 
#18.	The Executive Board shall report to the membership all its activities.
 
#19.	The chairman of the Executive Board shall be the President of the Association.
 
#20. Duties of Officers: 
a.	The President shall preside at all meetings. He/She shall sign all necessary papers and documents that represent the 
Association when and where necessary. He/She shall make a report to the membership at least once each year, summarizing the accomplishments of the Association and outlining plans for the next year.
b.	 The President shall preserve order and enforce the Constitution and By-Laws of the Association. He/She shall decide all questions of order and have the deciding vote in case of a tie.
c.	 The President shall designate all committees.
d.	 The President shall select an audit committee of two (2) members and the Vice-President select (1) member to audit financial records each year prior to new election of officers. This committee shall report to the membership its results in writing and sign name, address of each member, and that the first appointed would be the chairman. This report is to be accepted as complete by the membership vote.
e.	 The Vice president shall meet regularly with committees to discuss activities and prepare committee progress reports for the membership. 

f. The Vice President shall become President if the Presidency is vacated.
 
g. The Vice President shall prepare a tentative agenda for each meeting.
 
h. The Vice-President shall review the by-laws of the Association annually and present recommendations for amendments to the general membership for vote.
 
i. The Secretary shall record accurate minutes of general membership meetings and Executive Board meetings.
 
j. The Secretary shall attend to all correspondence of the association.
 
k. The Secretary shall collect and maintain all names, addresses and telephone numbers of all members, and keep an up to date roll call list.
 
l.	The Treasurer shall keep an accurate account of receipts and disbursements, and shall report them to each meeting of the general membership.
 
m. The Treasurer will submit to the membership a financial report at each meeting and it will be accepted by a quorum vote.
 
#21. Rules and Procedures:
 
a. That Robert’s Rules of Order shall be the authority of the Association.
 
b. That the order of business be:
 
1. Calling the meeting to order. 
2. Roll call of members- quorum present. 
3. Reading of minutes of previous meeting- and approval by the membership. 
4. Reports of standing committees. 
5. Secretary Report - and approval. 
6. Treasurers Report - and approval. 
7. Reports of officers and delegates. 
8. Old business. 
9. New business. 
10. Adjournment.
#22. Special Meetings. Any five (5) members in good standing can call a special meeting by affixing their name and address thereon and setting forth the purpose thereof. 
#23. Funding of Association Checking Account: 
That an initial fiscal year amount of money in the sum of $600.00, will be allotted to the checking account. All financial obligations accrued by the association will be paid from this checking account.
 
Transfers made from the existing Association bank account and the amount of said transfers will be made only after a majority vote of the Association in favor of this transfer.
 
Any monies, in excess of the sum allotted to the checking account shall be transferred back to the Association bank account prior to the auditing of the Association’s financial records at the end of the fiscal year.
 
The initial amount of money allotted to the checking account can only be adjusted through a majority vote of the Association. This vote should be accomplished at the Association meeting closest to the beginning of the fiscal year, not to be limited to any specific date. The Executive Board through a majority vote of its members, will designate a meeting date at which time the vote will be added to the agenda and inform the members of the Association accordingly.
#24. Checking Account:
 
The checking account for the Association will carry the signatures of both the President and Treasurer elected to the Executive Board by the Association.
 
All transfers and cancelled checks shall be kept on record by the Treasurer. An inspection of these records may be made at any meeting by any member, in good standing, of the Association.
 
Any inspection done by a member of the Association over and above the normal Treasurer’s report will be done in a manner as not to disrupt the normal agenda of the scheduled meeting.
 
An official audit and a written report of this audit will be accomplished by a committee designated by Association 
procedures. This report will be submitted for Association approval at the end of the Association’s fiscal year.
 
Any and all expenditures from the checking account will be made only after a majority vote in favor of said expenditures is made by the Executive Board. 

A record of the results of Executive Board votes will be kept by the Secretary of the Association and available for inspection by any member, in good standing, of the Association. 
#25. Salary payed to Executive Board Members: 

The Executive Board will b paid a salary of $25.00, per year, per Executive Board Member. Payment of this salary is to be made to the persons holding the Executive Board positions at the end of the one year term of office and prior to the election of the new Executive Board. 

It is further understood, that each Executive Board member has the right, as an individual, to waive the salary to his/her position for personal and/or other reasons.
#26. That the Association Fiscal Year should end December 31st of said year, and begin January 1st, following year.
 
#27. Annual Meeting of Members shall be 2nd Thursday of April of each year.